Τίτλος Θέσης Εργασίας:

Academy Operations and Administration Assistant

 

Απασχόληση:

full time

 

Περιγραφή Ρόλου:

To coordinate all logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, FA and County FA. To be responsible for the organisation of all U9-U15 Fixtures. You will be expected to attend fixtures

 

Staff

• Lead staff induction paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting.

• Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally.

• Update all databases: TNA, Oak SCR, CPS SRS, Staff Files Soft Copy and T:Drive virtual filing

• Keep a log of all staff absence requests and holiday entitlement.

• Communicate with any staff who need badges/DBS’s renewing before expiry. Players

• Ensure all trialist/player paperwork is completed & assign players to systems.

• Track PRS cards and any lost or damaged to charge parents

• Obtain permission for trialists from parent clubs exercising 7-day approach and permission letters • Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures

• Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility

• Collate and send player distance appeals where applicable

• Manage the Performance Management Application (PMA). Professional Game Academy Audit Company (PGAAC)

• Ensure all Safeguarding and Health and Safety policies are clear, in date and transparent for audit. • Track and record fire safety logbook in the office and maintain COVID procedures. Fixtures (U9-U15)

• Arrange all Schoolboy Games Programme fixtures, sending out match confirmations, organizing transport, timings, locations and pick-up list, match officials, squad list and organise each team to have the correct kit for the fixture General

• First point of contact for the Academy, responsive for all Academy phone calls.

• Periodically conduct facility checks to ensure for any issues, especially prior to fixtures.

• Manage ‘damage log’ and liaise with maintenance to get fixed.

• Manage the Academy visitor requests, ensure the policy is properly followed.

• Be available for either Saturday or Sunday, dependent on rota for match day co-ordination.

• Minute any meetings deemed relevant by Asst Academy Manager

Academy Operations and Administration Assistant | AFC Bournemouth | UK

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